| Information to be published |
How the information can be obtained |
Cost |
| Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Who’s who on the Council |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Location of main Council office and accessibility details |
Website |
- |
| Staffing structure |
None |
- |
|
|
|
| Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Annual return form and report by auditor |
Hard copy – contact Clerk |
5p per sheet per sheet |
| Finalised budget |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Precept |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Borrowing Approval letter |
Web site
Hard copy - contact Clerk |
|
| Financial Standing Orders and Regulations |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Grants given and received |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| List of current contracts awarded and value of contract |
Nil |
Free
5p per sheet |
| Members’ allowances and expenses |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
|
|
|
| Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews) |
|
|
| Parish Plan (current and previous year as a minimum) |
n/a |
|
| Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Quality status |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Local charters drawn up in accordance with DCLG guidelines |
n/a |
|
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|
|
| Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum |
|
|
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Agendas of meetings (as above) |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Responses to consultation papers |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Responses to planning applications |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Bye-laws |
n/a |
|
|
|
|
| Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only |
|
|
|
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference - N/A
Delegated authority in respect of officers
Code of Conduct
Policy statements |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Policies and procedures for the provision of services and about the employment of staff - N/A
Internal policies relating to the delivery of services - N/A
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies) - N/A
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme) |
Web Site
Hard copy – contact Clerk |
Free
5p per sheet |
| Information security policy - Information security is dealt with in accordance with current legislation and covers in particular, items of a confidential nature. |
Hard copy
|
5p per sheet |
| Records management policies (records retention, destruction and archive) |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Data protection policies |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Schedule of charges for the publication of information) - web site - free,
hard copy - 5p per sheet per sheet + the cost of 2nd class postage. |
Web site
Hard copy – contact Clerk |
Free
5p per sheet |
|
|
|
| Class 6 – Lists and Registers
Currently maintained lists and registers only |
|
|
| Any publicly available register or list - N/A |
|
|
| Assets Register |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) - Not held |
n/a |
|
| Register of members’ interests - available to view from the Monitoring Officer,
South Somerset District Council, Brympton Way, Yeovil |
Hard copy only |
5p per sheet |
| Register of gifts and hospitality |
Website
Hard copy – contact Clerk |
Free
5p per sheet |
|
|
|
| Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only |
(hard copy or website; some information may only be available by inspection) |
|
| Allotments |
n/a |
|
| Burial grounds and closed churchyards |
n/a |
|
| Community centres and village halls |
n/a |
|
| Parks, playing fields and recreational facilities - Higher Ream area is managed by the Parish Council on behalf of South Somerset District Council |
Inspection only
|
|
| Seating, litter bins, clocks, memorials and lighting |
Inspection only |
|
| Bus shelters |
Inspection only |
|
| Markets |
n/a |
|
| Public conveniences |
n/a |
|
| Agency agreements |
n/a |
|
| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
n/a |
|
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| Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
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| Newslink |
Website
Hard copy – contact Clerk |
Free
5p per sheet |